Technology Brokerage-as-a-Service

RFP Is the Old Way. TBaaS™ is NOW

Traditional RFPs take months, run on outdated vendor lists, and reward the best proposal writer — not the best solution. The TBaaS™ Program replaces the RFP grind with an SME-led evaluation that takes you from question to confident decision in weeks.

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18 mo

Average research-to-recommendation cycle the old way

55%+

Of IT projects fail to meet business objectives

500+

Vetted providers in the TBaaS™ portfolio

Decision-ready vendor finalists per engagement

5 Reasons Traditional RFPs No Longer Work

The RFP was built for a slower era of technology buying. Here is where it breaks down today.

Resource-Intensive & Inefficient

RFPs demand months of effort from teams that already have day jobs — and too often end in analysis paralysis or a poor vendor selection.

Biased, Outdated Vendor Pools

Most RFPs go out to a fixed list built on legacy relationships, excluding the emerging providers that may actually fit best.

Written Without Market Expertise

Requirements drafted without deep market knowledge produce vague specs — and vague specs produce mismatched solutions.

Too Slow for Modern IT

Drafting, distributing, evaluating, and deciding takes months. Technology — and your competition — moves faster than your RFP.

Misaligned With Business Outcomes

Spec sheets and lowest upfront price win the scorecard, while strategic business goals and total cost of ownership go unweighted.

Traditional RFP vs. TBaaS™ Approach

Same evaluation categories — measured in time, cost, and confidence.

Traditional RFP

Takes 6–12 months
~180–260 days to signed contract est.
Vendor-biased responses
1 vendor perspective per conversation est.
Apples-to-oranges comparisons
0 standardized scoring criteria est.
Procurement owns the process
15–20+ internal hours on admin/logistics est.
One-size-fits-all questions
Generic RFP template, low customization est.
Price-focused decisions
~20–30% post-decision rework/regret rate est.

TBaaS™ Approach

Complete in 6–8 weeks
~70% faster to decision est.
Vendor-agnostic analysis
3–5+ vendors evaluated in parallel est.
Standardized evaluation criteria
9-section scorecard, weighted 0–30 pts MR2 framework
Subject matter experts lead
~80% reduction in internal admin hours est.
IQA tailored to your needs
100% custom-built to stated requirements est.
Value-focused outcomes
TCO + fit scoring, not lowest bid est.

~4–6x

Faster time to decision

~80%

Less internal admin burden

$197,400

Cost savings per project

~96%

Cost savings vs. traditional approach

See what a TBaaS™ engagement would save your organization.

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Technology Brokerage-as-a-Service (TBaaS™)

What Is TBaaS™?

TBaaS™ is a strategic advisory model that helps organizations make smarter technology decisions by aligning the three things the RFP never could: people, process, and portfolio. Together they reduce risk, optimize cost, and accelerate innovation.

People

Technology Advisors, subject matter experts, and fractional technology leaders who strengthen — not replace — your internal IT team.

Dedicated Technology Advisor
Vendor-agnostic subject matter experts
Fractional CIO / CTO / CISO leadership

Process

A disciplined four-step framework — Discover, Define, Evaluate, Select — that brings structure and clarity to complex decisions.

Stakeholder-driven discovery
Clear requirements and a detailed SOW
2–3 finalists compared side by side

Portfolio

A curated ecosystem of 500+ technology and solution providers across every major technology category.

Cloud, cyber, AI, networking & more
Broader choice, less vendor bias
Stronger pricing leverage

Ready to leave the RFP behind?

Start the Conversation

People

The Right Expertise, at the Right Time

The People pillar of TBaaS™ gives organizations access to the experience, leadership, and specialized expertise needed to make confident technology decisions.

Most businesses don’t lack technology options — they lack the time, capacity, and independent expertise to evaluate them effectively. Internal IT teams are often stretched across operations, cybersecurity, vendor management, and transformation initiatives. TBaaS™ strengthens these teams with Technology Advisors, subject matter experts, and fractional technology leaders.

At the center is a dedicated Technology Advisor who coordinates stakeholders, internal IT, and vendors. They translate business goals into clear requirements, guide discovery, manage evaluations, and keep decisions focused on outcomes — not vendor sales cycles.

Clients also gain access to independent, vendor-agnostic subject matter experts across cloud, cybersecurity, networking, communications, AI, infrastructure, governance, risk, and managed services. These experts provide unbiased insight to validate requirements, challenge assumptions, assess fit, and identify risks early.

When needed, TBaaS™ extends leadership through fractional CIO, CTO, CISO, and project management resources. These professionals help define roadmaps, improve governance, manage risk, and align technology investments with business priorities.

The People pillar is designed to augment — not replace — internal IT teams, reducing research burden and allowing internal staff to focus on execution and operations.

A collaborative advisory model that helps organizations:

Clarify business and technology requirements
Evaluate solutions without vendor bias
Access expertise not available internally
Improve executive and technical alignment
Reduce decision risk and avoid poor-fit investments
Accelerate complex initiatives
Strengthen long-term technology strategy

With the right people involved at the right time, technology decisions become faster, clearer, and more aligned to business outcomes.

Process: Discover → Define → Evaluate → Select

The TBaaS™ Process brings structure and clarity to complex technology decisions through a simple, disciplined four-step approach.

1
Discover

Engage key stakeholders, department heads, business leaders, and IT teams in comprehensive discovery and deep-dive discussions to uncover goals, challenges, risks, constraints, and success criteria.
2
Define

Translate those findings into clear business and technical requirements, including assistance in developing a detailed Scope of Work (SOW) that aligns stakeholders around a common objective.
3
Evaluate

Conduct market research and technology evaluations to identify qualified providers and assess them against consistent criteria such as technical fit, operational alignment, scalability, cost, security, and long-term value.
4
Select

Strategically narrow the field to 2–3 competing vendors for side-by-side comparison, helping the organization make a more informed, objective, and defensible selection.

The result: a clearer path from business need to technology decision — reducing vendor noise, improving alignment, and increasing confidence in the final selection.

Portfolio

Broader Choice. Less Bias. Better Value.

The Portfolio pillar of TBaaS™ gives organizations access to a broad ecosystem of over 500 technology and solution providers across cloud, cybersecurity, networking, communications, AI, managed services, infrastructure, and other critical technology categories.

This expansive portfolio helps eliminate vendor bias by giving organizations access to multiple qualified options rather than limiting evaluations to a small group of preferred providers. It also accelerates research by reducing the time required to identify, compare, and engage potential solutions.

By creating a more competitive environment, organizations can evaluate providers based on business fit, technical alignment, cost efficiency, scalability, security, and long-term value — while also benefiting from stronger pricing leverage and more competitive commercial terms.

The result: faster research, broader choice, reduced vendor bias, competitive pricing, and greater confidence that the selected solution is the best fit for the organization.

Why SME-Led Questions Beat the RFP Scorecard

Experience-based inquiry does what a spreadsheet of specs cannot.

Cut Through the Marketing

Questions built on real deployment experience expose vendor limitations before the contract — not after go-live.

Uncover Hidden Costs

Integration pitfalls, scalability limits, and compliance dependencies surface early, while they are still negotiable.

De-Risk the Decision

Operational risks are identified up front, and every recommendation reflects experience — not sales influence or familiarity bias.

Move Faster

Precise, intent-driven vendor conversations accelerate qualification and shortlisting — weeks instead of quarters.

TBaaS™ Focus Technology Areas

Every technology category the TBaaS™ Program covers — one vendor-neutral point of contact across all of them.

Fractional IT Leadership

Managed Services

Professional Services | Managed 365 | App Help | IT Service Management (ITSM)

Technology Expense Management

Security

Firewalls | Threat Detection & Incident Response | DDoS Mitigation | Physical Cameras | Malware, Virus & Phishing Protection

Fractional IT Leadership

Connectivity & SD-WAN

Customer Experience (CX)

Mobility & IoT

SaaS

Energy

Cloud

Security

Technology Expense Management

Managed Services

Connectivity & SD-WAN

Fiber | Cable | Wireless | Satellite | NOC

Customer Experience (CX)

Mobility & IoT

Wireless Services | Wireless Expense Management (WEM) | Internet of Things (IoT) | Managed Mobility

SaaS

Energy

Efficiency | Solar | EV Charging | Backup Power | Water, Waste & Expense

Cloud

Hosted Infrastructure | Public, Private & Hybrid Cloud | Data Center & Colocation | Backup & Disaster Recovery | Remote Desktops

Choose Your Path

One Program. Three Levels of Engagement.

Start with clarity, commit to a single decision, or hand us the whole portfolio. Each tier builds on the one before it.

TBaaS™ Discovery Experience

$1,500.00

One Time Payment

Can be applied toward a TBaaS™ Project.

“Help me understand what I need.”

An IT or business leader who:

Has a technology challenge but is unsure where to begin
Needs clarity before requesting a budget
Is trying to identify the right technology category
Wants an independent second opinion
Is not ready for a complete sourcing project
Needs to build an internal business case

Get clarity before investing time and money in the wrong technology — a concise, structured advisory experience with a tangible deliverable.

Start With Discovery

TBaaS™ Project

$9,500.00

One Time Payment

The price remains the same regardless of technology category, provided the project stays within the defined scope.

“Help me evaluate and select the right solution.”

Built for:

An organization with one immediate technology decision
Teams that need the complete evaluation process without an ongoing monthly commitment
Leaders ready to move from "what do I need?" to "who do I choose?"

One critical technology decision. One fixed investment. One guided process — the complete TBaaS™ evaluation without a subscription.

Scope My Project

Best Seller

TBaaS™ Enterprise

Let’s Talk

Subscription (As-a-Service)

Pricing discussed with your Technology Advisor.

“Help me manage technology decisions throughout the year.”

Designed for:

Organizations with multiple technology initiatives throughout the year
CIOs, CISOs, IT executives, and business leaders needing ongoing access to strategy and sourcing
Teams that want evaluation, negotiation, and implementation support on call

Your outsourced technology strategy, sourcing, and execution office.

Talk to an Advisor

Features, Functionality & Services Included

Every capability across the three TBaaS™ tiers, side by side.

Features, Functionality & Services Included
Capability	TBaaS™ Discovery Experience	TBaaS™ Project	TBaaS™ Enterprise
CFO-Led Cost Optimization Evaluation and Analysis	High-level review of current technology spend, potential savings opportunities, and areas where budgets may be freed up	Project-specific financial analysis, cost comparison, total cost of ownership review, and identification of savings opportunities	Ongoing, CFO-led evaluation of technology spending across multiple categories to reduce costs, eliminate waste, optimize contracts, and free up budget
Dedicated Technology Advisor	One Technology Advisor-led discovery and advisory session	Dedicated Technology Advisor for the duration of the project	Dedicated, ongoing Technology Advisor
Access to Subject Matter Experts and Engineers	Not included	Limited access to specific SMEs and engineers based on project requirements	Priority access to all available SMEs and engineers
Access to IT Executives and Executive Sponsorship	Not included	Available when required and approved within the project scope	Priority access to IT executives and executive sponsorship
Quarterly Business and Technology Reviews	Not included	Not included	Included quarterly
Technology Provider Ecosystem Access	High-level overview of the applicable technology market	Access to technology providers relevant to the specific project	Ongoing access and exposure to MR2’s growing ecosystem of technology providers
Curated and Vetted Technology Providers	Not included	Curated and vetted providers matched to the defined project	Curated and vetted providers matched across multiple projects and technology categories
Vendor Matrix Report	Not included	Included for the defined project	Included for each approved technology initiative
Guided Technology Evaluation	Initial technology direction and decision-readiness guidance	Guided evaluation for one defined technology category	Guided technology evaluations across multiple technology categories
Dedicated Project Coordinator	Not included	Dedicated Project Coordinator for the project duration	Dedicated, ongoing Project Coordinator
Vendor-Neutral Client Success Manager	Not included	Limited post-sale transition and follow-up support	Dedicated, ongoing vendor-neutral Client Success Manager
Technology Requirements Development	Preliminary requirements and business needs summary	Comprehensive requirements development for the project	Comprehensive requirements development across multiple projects
Provider Market Research	High-level market overview	Detailed market research for one defined technology category	Ongoing market research across multiple technology categories
Provider Demonstration Coordination	Not included	Included for selected providers	Included across approved technology initiatives
Proposal and Pricing Comparison	Not included	Included for the defined project	Included across approved projects and contract renewals
Total Cost of Ownership Analysis	High-level cost and budget considerations	Detailed total cost of ownership analysis for the project	Ongoing total cost of ownership analysis across multiple technology investments
Contract and Commercial Negotiation Support	Not included	Included for the defined project	Included across approved projects, renewals, and provider agreements
Implementation Coordination	Not included	Initial provider handoff and implementation readiness support	Ongoing implementation coordination, milestone tracking, and provider accountability
Business and Technology Roadmap	Initial strategic direction and recommended next steps	Project-specific roadmap	Ongoing enterprise-wide business and technology roadmap
Executive Reporting	TBaaS™ Discovery Brief	Final Vendor Matrix Report and executive recommendation	Quarterly executive reporting, project updates, financial findings, and strategic recommendations
Active Technology Initiatives	One discovery assessment	One defined technology project	Multiple technology initiatives with prioritized project sequencing

TBaaS™ Plan Comparison — 2026. Scope and deliverables confirmed with your Technology Advisor.

Retire the RFP

Ready to Buy Technology the New Way?

Tell us the decision in front of you. We bring the people, process, and portfolio — and take you from question to confident choice in weeks, not months.

Schedule a Consultation

Vendor-neutral guidance, no commitment required